Program Associate, Science Program

1 day left

Palo Alto, California
Aug 21, 2020
Sep 20, 2020
Career Level
Student / Graduate
Education Level
Job Type
Relocation Cost
No Relocation

The Moore Foundation's Science Program funds research that acquires new knowledge and asks new questions, enables new science through technology, breaks down barriers, and enhances society’s understanding of the inherent value of science. For more information about the Science Program and its initiatives, please visit: Science Program

The Position
The Program Associate will provide administrative support to the Science Program, with primary focus on the foundation’s Emergent Phenomena in Quantum Systems (EPiQS) Initiative. The Associate will report to the Program Director of the EPiQS Initiative. EPiQS aims to promote discovery-driven research in the field of quantum materials—solid materials characterized by novel quantum phases of matter and exotic cooperative behavior of electrons. The Associate will also provide grant support in other areas of physical science.

Key Responsibilities

  • Facilitate coordination of operational grantmaking processes and planning efforts of the EPiQS Initiative. Support EPiQS Program Director and Program Officer with review of proposal budgets, management of active grant records, monitoring of grant reports and payments, and communication with grantees and other stakeholders, ensuring high-quality and effective day-to-day running of the EPiQS initiative and other grant portfolios.
  • Employ project and grant management tools to manage information on the grant pipeline, including grant requirements, preparing and sending reporting templates for grantees, and tracking payments.
  • Support timely decision-making through tracking and analyzing the EPiQS budget allocation, including funding and grantmaking projections.
  • Occasionally help organize and schedule conferences, workshops and meetings with members of the grantee community, including managing event expenses and participant reimbursements.
  • Coordinate team activities, organize team meetings and calendars, maintain meeting agendas, create and distribute meeting notes and synthesis documents, maintain action items for the team and carry out other administrative duties as requested.
  • Help prepare and run calls for proposals, manage proposal web portal, and help organize grant reviews. Develop, solicit, and coordinate updates of website content in partnership with Program Director and internal communication team members.
  • Communicate effectively to internal and external audiences regarding our funding activities and apply knowledge about EPiQS, other grant portfolios, and the Science Program when addressing inquiries from the community. 

Education and Experience

The ideal candidate will have:

  • A Bachelor’s degree (science or engineering field preferred) and experience in administration and/or project management.
  • Interest in basic or applied science (such as physics, chemistry, materials science, environmental science, or earth sciences), demonstrated through work, extracurricular activities, or volunteering.


The ideal candidate will also have:

  • Strong attention to detail, reliability, and organizational skills.
  • Excellent project management and analytical skills.
  • A strong team orientation, positive attitude, integrity, self-motivation, and discipline.
  • Ability to work independently, self-manage priorities and goals for projects, consistently meet deadlines, and multi-task while working well under pressure.
  • Work proactively and take initiative, as appropriate, while consulting with the Program Director. Ability to think critically and exercise judgment within defined procedures and practices to determine appropriate courses of action.
  • Willingness to ask for help and identify appropriate resources to accomplish tasks, when necessary. Strong written, oral, graphic, and interpersonal communication skills (e.g. phone inquiries, presentations, correspondence, and research summaries).
  • Proficiency with MS Office productivity software (e.g., Outlook, Word, Excel, PowerPoint)
  • Willingness to support and promote the foundation and your colleagues through commitment to enhancing the foundation’s considerations of Diversity, Equity and Inclusion.


The ideal candidate will also demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

  • Committed to Excellence
  • Passionate
  • Collegial
  • Open and Honest
  • Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search.  We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.
All correspondence will remain confidential.