The Building and Government Property Coordinator is responsible for planning and organizing safe and effective operations of the EarthScope Primary Instrument Center (EPIC) warehouse in Socorro, New Mexico, including preventative and corrective maintenance of plant and building functions, and executing shipping and receiving. Accountable for Government Property, company-owned Property and the Instrumentation, Engagement and Administrative inventory on behalf of the organization.
The successful candidate will have experience in warehouse management and operations and the coordination, tracking and movement of multi-million-dollar inventories including high value technical scientific instrumentation. This is more than a fulfillment operation but will require interactions with the engineering staff and the research community to assure equipment is moved domestically and internationally in a timely, secure, and accountable manner and then returned into inventory as experiments end. This includes the occasional movement of dangerous goods (lithium batteries), so IATA certification is a plus. This position will supervise a warehouse team including 2 permanent staff and a team of temporary and transient student hires from the New Mexico Tech campus. This position will report to the lead logistics manager for the EPIC.
Details of Responsibilities
General Essential Job Duties:
Responsibility for accounting and managing government property.
- Coordinate with the lead Logistics Manager of reports for government sponsors in specific format with regards to changes in property, disposition requests, etc., as required by policy and OMB standards, for review.
- Coordinate annual inventory of property across all locations and assists in reconciliation with accounting personnel.
- Track and confirm delivery of all outgoing shipments. Maintain documentation and shipping/receiving practices.
- Arrange transport for all domestic shipments.
- Support Trade Compliance and Logistics team for all imports and exports.
- Tag and barcode all incoming equipment and update property database as appropriate.
- Maintain and monitor accuracy of inventory database.
- Perform basic warehouse duties.
- Assist technicians and engineers in equipment preparation for experiment shipments and shipments of network operations supplies.
- Responsible for maintenance of warehouse, security, and general housekeeping.
- Other duties may be assigned as necessary for the successful operation of the business.
Specialized Essential Job Duties:
- Collaborate and cooperates with all team members to ensure the warehouse facility and all related activities are properly coordinated and completed.
- Work with external vendors and community members to arrange services and/or procure supplies.
Leadership and Supervisory Responsibilities:
- Supervises up to two (2) Assistant Building and Property Coordinators, Tier I (Seismic/Geodetic)
- Supervises NMT student workforce team to assist in warehouse operations and shipping/receiving tasks. .
- Interact effectively and efficiently with staff, community, and partnering organizations in support of Instrumentation and other activities.
- Foster a professional culture through the use of strong interpersonal skills, verbal and written communications.
- Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Minimum Education & Experience Requirements:
- High school diploma, GED or equivalent.
- At least five (5) years’ experience in warehouse and inventory management.
- Experience in tracking and reporting government and company property.
- Proficiency with inventory tools and implementation.
- Bachelor’s degree or equivalent professional experience in business, logistics or related field.
- Hazardous materials training, Lithium battery handling, OSHA certification, IATA certification
- Special Certification-Lift Truck Operator certification.
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
- Ability to read and interpret documents such as packing lists, shipping manifests, safety rules, operating and maintenance instructions, and procedure manuals.
- Knowledge of shipping software and its functions.
- Ability to maintain accurate and complete records.
- Ability to adhere to safety and quality standards.
- Must be skilled in Microsoft Excel.
- Must be organized with strong attention to detail.
- Must work independently as well as be a team player.
- Knowledge of safe transportation and equipment moving operations.
- Knowledge of rules, regulations, and procedures for safe handling/storing/return of hazardous freight shipments.
- Experience with occupational hazards and safety precautions of the trade.
- Ability to use judgment within defined practices / procedures to determine appropriate action.
- Ability to understand moderately complex problems and to collaborate and explore alternative solutions.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form.
- Complete moderately complex administrative paperwork.
- Must have a valid NM driver’s license.
- Must be able to comply with the EarthScope Consortium’s Motor Vehicle Policy.
- Appropriate availability consistent with established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Physical Setting and Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequently required to stand.
- Frequently required to walk.
- Frequently work near moving mechanical parts.
- Frequently required to climb, balance, bend, stoop, kneel or crawl.
- Occasionally required to sit.
- Occasionally exposure to outside weather conditions.
- Occasionally work around fumes, airborne particles, or toxic chemicals.
- Continually required to utilize hand and finger dexterity.
- Continually required to talk or hear.
- Ability to lift, carry, or move up to 75 pounds while exercising appropriate safety protocols.
- While performing the duties of this job, the noise level in the work environment is usually moderate to loud.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
- Specialized equipment, machines, or vehicles used: Ability to use safe forklift operations and lifting methods and techniques.
About EarthScope Consortium, Inc.:
The EarthScope Consortium is funded primarily by the National Science Foundation, and the Consortium facilities are operated in cooperation with member universities, federal agencies, and many international partners. As representatives of the academic world, and stewards of taxpayer dollars, it is important that all of us take these responsibilities seriously and represent the Consortium with the highest of professional and ethical conduct. In turn, know the Consortium places a high value on you, as employees, and that we work diligently to protect your interests and provide competitive and appealing benefits to you and your families.
EarthScope Consortium’s vision and mission provide a governing framework for decision making by the Consortium leadership.
Our Vision: An engaged society, resilient to geohazards, informed by geophysical discovery and global collaboration.
Our Mission: The EarthScope Consortium is a university consortium dedicated to transforming global geophysical research and education.
Our Core Organizational Values: The Consortium’s core values are built upon a foundation of scientific and professional integrity. In order to accomplish our mission of research and education, as a community and science support organization, we value:
● Advancement of community science goals and their relevance to society,
● Excellence, innovation, and cooperation in science, technology, education, and service,
● Open access to data products and scientific exchange,
● Data preservation and stewardship for future science and society,
● Transparent community governance,
● Cultivation of diverse scientific, educational, and social perspectives,
● Efficient and effective use of resources, and
● Strong service ethic and a “can do” attitude.
To Apply: Applicants may apply by going to the EarthScope Consortium, Inc. Career Center: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1ced9ffc-a792-4233-bf3f-abcac9a25e27&ccId=19000101_000001&lang=en_US
Salary Range: $48,500 - $70,400/year depending on experience
Applicants must be authorized to work permanently in the United States.
EarthScope Consortium Inc. is unable to provide sponsorship for work authorization within the United States.
EarthScope Consortium Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.